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How It Works

Understand the vendor verification process and how our system ensures accountability, energy consciousness, and public safety through automated assessment.

Verification Process

1

Register

📋

2

Verify

3

Assess

📊

4

Score

5

Report

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1
Vendor Registration
Collect vendor information and business details

The process begins with vendor registration, where we collect essential information including company name, industry classification, years in business, and contact details. This baseline data helps us understand the vendor's background and context.

Information Collected:

  • • Company name and registration details
  • • Industry sector classification
  • • Years in business
  • • Geographic presence
  • • Contact information
2
Certification Verification
Validate third-party certifications against public databases

We automatically verify vendor certifications against authoritative public databases. This ensures that claimed certifications are genuine, current, and issued by recognized bodies. Expired or invalid certifications are flagged for attention.

Verified Certifications:

  • • ISO 27001 (Information Security)
  • • ISO 50001 (Energy Management)
  • • ISO 14001 (Environmental Management)
  • • GRI Standards Certification
  • • Industry-specific certifications
3
Standards Assessment
Evaluate compliance across GRI, ISO 27001, and ISO 50001

We conduct comprehensive assessments across three major frameworks, each addressing critical aspects of vendor performance for public sector procurement.

GRI Standards

Environmental, social, and governance performance across six focus areas.

ISO 27001

Digital governance and information security across six control areas.

ISO 50001

Energy management system maturity across six requirement areas.

4
Compliance Scoring
Calculate weighted overall compliance score

Individual assessment scores are combined using a weighted formula that reflects the importance of each standard for public sector procurement. The overall score provides a single, comparable metric for vendor evaluation.

Scoring Formula:

Overall Score = (GRI × 40%) + (ISO 27001 × 30%) + (ISO 50001 × 30%)

Each standard scored 0-100%, weighted by importance

Risk Classification:

  • Low Risk: 80-100% (Approved for procurement)
  • Medium Risk: 60-79% (Conditional approval)
  • High Risk: 40-59% (Requires remediation)
  • Critical Risk: 0-39% (Not recommended)
5
Eligibility Determination
Check against industry-specific eligibility criteria

Beyond compliance scoring, vendors are evaluated against industry-specific eligibility criteria. These criteria ensure vendors meet minimum requirements for business experience, required certifications, and financial stability.

Energy Sector Example:

  • • ✓ Minimum 5 years in business
  • • ✓ ISO 50001, ISO 27001, ISO 14001 certifications
  • • ✓ Minimum 60% compliance score
  • • ✓ Financial stability verification
6
Comprehensive Reporting
Generate detailed assessment reports and dashboards

The final step produces comprehensive reports that procurement officers can use for decision-making. Reports include overall scores, risk assessments, certification status, compliance breakdowns, and eligibility determinations.

Report Contents:

  • • Overall compliance score and risk level
  • • Detailed certification status
  • • Standards compliance breakdown
  • • Eligibility determination and issues
  • • Recommendations and next steps

Scoring Methodology

How Vendors Are Evaluated

GRI Standards (40% weight)

Assesses environmental, social, and governance performance across six dimensions. Each dimension is scored 0-4 based on compliance level, then weighted and combined.

GRI 201

Economic Performance (15%)

GRI 302

Energy (20%)

GRI 305

Emissions (20%)

GRI 308

Supplier Assessment (15%)

GRI 401

Employment (15%)

GRI 403

Health & Safety (15%)

ISO 27001 (30% weight)

Evaluates information security management across six control areas critical for protecting public data.

A.5

Organizational (10%)

A.6

People (15%)

A.7

Physical (10%)

A.8

Technical (35%)

A.10

Cryptography (10%)

A.12

Operations (20%)

ISO 50001 (30% weight)

Assesses energy management system maturity and vendor commitment to energy efficiency and sustainability.

4.1

Understanding (10%)

4.4

Energy Review (20%)

6.5

Indicators (20%)

8.1

Planning (20%)

8.2

Procurement (15%)

9.1

Monitoring (15%)

Ready to Verify Your Vendors?

Access the dashboard to see vendor assessments and make data-driven procurement decisions.

Access Dashboard